About Secretary

Secretary Position Description

SCRID Bylaws 2015 § 3.b.3
Reports To: SCRID PRESIDENT

Status: Volunteer
POSITION PURPOSE

Maintain all corporate records
PRINCIPAL RESPONSIBILITIES

  • Keeps complete and accurate record of the proceedings of the Board of Directors
  • Supervises the keeping of all corporation records
  • Forward minutes draft to members of the board and committee chairs for review within one (1) calendar week of the meeting
  • Publish official minutes on the SCRID website in a location designated for this purpose within one (1) week of approval
  • Forward approved minutes of Annual Membership meetings to Region V Representative within fifteen (15) days of meeting
  • Provide board of director officers and committee chairs with a printed Conflict of Interest Form in July of each year to be signed and retained as part of SCRID official records
  • Provide the following documents in electronic format to newly installed officers or newly appointed committee chairs:
    • Current SCRID Bylaws
    • Current Policies and Procedures Manual (PPM)
    • Conflict of Interest form (printed, signed and a copy retained by the Secretary) (annually)
    • Document listing website and email usernames and passwords (obtain from Website Committee)
  • Maintain 501( c) 3
  • Prepare annual affiliate chapter (AC) report, in collaboration with the board of directors in accordance with the RID PPM and Affiliate Chapter handbook:
    • Current contact information
    • Membership List (Membership Committee)
    • Copies of Letters regarding political actions (President, MALs)
    • AC problems and solutions (not including grievances) (President)
  • Shall attend at least 75% of the meetings

 

TRAINING, EXPERIENCE, ABILITIES

  • Certified Interpreter;
  • SCRID member in good standing;
  • RID member in good standing;
  • Experience as Secretary or motivation to learn;
  • Experience (or motivation to learn) event planning;
  • Good written, verbal & ASL/PSE communication skills;
  • Sensitive to members needs;
  • Public speaking skills

 

 

ABILITY TO

  • Interface in a mutually cooperative way with SCRID members, Board and volunteers;
  • Work as part of a team with others;
  • Think “outside-of-the-box”

 

ESSENTIAL JOB FUNCTIONS

Ability to effectively communicate multiple projects and tasks.

 

RID Annual Affiliate Chapter Report Contents:

 

  1. Contact information for the AC Leadership ( Contact Information Listing As Above)
    1. AC Mailing Address
    2. AC Board of Directors (Names, Addresses, Positions, Term Expirations)
  2. Major affiliate chapter events for the year
  3. Listing of workshops sponsored or co-sponsored
  4. All annual committee reports
  5. Affiliate chapter problems and solutions (not grievance information)
  6. Certified (by board or auditor) copy of financial statement (including descriptions of the source of revenue/all disbursements)
  7. Copy of the IRS Form 990: Return of Organizations Exempt from Income Tax

 

RID Document Submission Policy

Document Due Date Submit to:
All Bylaw and Policy and Procedure amendments As Occurs RID Director of Member Services & Region Representative
Changes in contact information for any of the following:

a) AC Mailing Address

b) AC Board of Directors (Names, Addresses, Positions, Term Expirations)  c) AC Newsletter Editor (Name, Address)  d)  AC CMP Coordinator (Name, Address)

As Occurs RID Director of Member Services & Region Representative
One copy of each AC newsletter (hard copy or electronic) As Occurs RID Director of Member Services & Region Representative
Minutes of all meetings (Executive Board of Directors and General Membership) 15 Days after meeting occurs RID Director of Member Services & Region Representative
Letter stating any tax-related changes within the AC

(Names, Addresses, Local Chapters)

As Occurs RID Director of Member Services & Region Representative
Copy of current membership listing (names only)

(Obtain from Membership Committee)

October 1st  &  April 1st RID Director of Member Services & Region Representative
*IRS Form 990: Return of Organizations Exempt from Income Tax (Obtain from Treasurer) Within 90 Days After End of the AC Fiscal Year IRS
Annual Report (Obtain from President) Within 90 Days After End of the AC Fiscal Year RID Director of Member Services & Region Representative

 

*SCRID’s non-profit status is officially under RID’s Non-Profit Status.  An I-990 postcard is required to be submitted to the IRS and the confirmation notification must be included in the Affiliate Chapter Annual Report.